Clark Paulsen, Division Chief
O f f i c e of R E C E I V A B L E S , S Y S T E M S & A D M I N I S T R A T I O N , D i v i s i o n o f A c c o u n t i n gReimbursements Unit
FAQS
Web Browser and Site Navigation
- What Browser is best for viewing this site?
- Can I go to another detail page without returning to the map or listing pages?
- How do I return to the Map page?
Contributor Project Reports
- How do I view detailed reimbursement information on a specific project?
- How do I use the Contributor Project Cost Information report?
- What is a District?
- What is an EA?
- How often is the Financial information on the Contributor Project Cost Information report updated?
- I am a Transportation Authority, how do I know which district our projects are with?
- How can I identify which projects I'm interested in?
Contacts
- Who do I contact if I have questions regarding financial information for a project?
- Where can I send correspondence?
- Where can I send my payments?
- I pay my invoices by Electronic Fund Transfer (EFT). What are the EFT due dates for the year?
- Why did nothing happen when I clicked on the contact person's email address?
What Browser is best for viewing this site?
The Department of Transportation selected Microsoft's Internet Explorer as the authorized browser for department workstations. Users should find that other major browsers (Firefox, Safari and Opera) should work as well. Internet Explorer is available free of charge. To get it, click here.
Can
I go to another detail page without returning
to the map or listing pages?
Unfortunately we
are limited by restrictions and must answer no.
However if you click on Reports near the top, you
will be taken back to the main reports page where you can begin another search.
How
do I return to the Map page?
Click on Reports near the top, you
will be taken back to the main reports page.
How do I view detailed reimbursement
information on a specific project?
Click on the Reports button on the left hand side
of the screen. From here you have three options:
1)You may enter the EA number in the box to go directly to the desired detailed reimbursement information.
2)You may click on the View District List and Map link. This will display a map of Caltrans Districts and a corresponding list. Click on the district in which your project is located. This will present a list of all EA's for that District. Click on the desired project to view detailed reimbursement information.
3)You may click on the View County List link. This will display a list of all California Counties. Click on the county in which your project is located. This will present you with a list of all projects for the district. Select your desired project to view detailed reimbursement information.
1)You may enter the EA number in the box to go directly to the desired detailed reimbursement information.
2)You may click on the View District List and Map link. This will display a map of Caltrans Districts and a corresponding list. Click on the district in which your project is located. This will present a list of all EA's for that District. Click on the desired project to view detailed reimbursement information.
3)You may click on the View County List link. This will display a list of all California Counties. Click on the county in which your project is located. This will present you with a list of all projects for the district. Select your desired project to view detailed reimbursement information.
How do I use the Contributor Project
Cost Information report?
There are two ways of accessing the data. The
most direct method is to enter the expediture
authorization number (EA) in the text box in the
blue menu bar at the bottom of the screen. Format
your EA as district number and EA (i.e. 01-234567,
where 01 is the district in which your EA was
originated and 234567 is your EA number). This
method will take you directly to your information.
Using the second method, You first must determine
your district. From the list on the left determine
which district includes the county of the project.
Select that district. Note: if you can determine
your location better from the map on the right,
you may also select your district directly from
the map. In either case, you will be forwarded
to a list of Expenditure Authorization (EA) numbers
for that district. From the list, select the EA
that you wish to view.
What is a District?
Caltrans is divided into 12 Districts throughout
the State. Our District
Map provides a breakdown of each county and
its respective Caltrans District.
What is an EA?
The term EA stands for Expenditure Authorization.
It is Caltrans' way of identifying individual
projects in its accounting system. Each agreement
or cooperative agreement is assigned an EA number
for each phase of the work being performed. Detailed
project information on this website is grouped
by EA, so this number is necessary for project
look-up.
How often is the Financial information
on the Contributor Project Cost Information report
updated?
The Contributor Project Cost Information report
financial Information is updated monthly with
the prior month's data on approximately the 25th
each month.
I am a Transportation Authority,
how do I know which district our projects are
with?
It depends on the county the Transportation Authority
represents. Consult the District
map which lists the counties in each district.
If you still need assistance, please consult the
contacts page and call any ASC District Contact
for help.
How can I identify which projects
I'm interested in?
Caltrans uses a 6 digit Expenditure
Authorization (EA) for every project. The
EA is identified on the cooperative agreement
that is signed by each party. It is referenced
on all invoices and on all expenditure reports
provided to the contributor. In some instances
your EA number may be preceded by a two (2) digit
prefix. This prefix represents the district in
which the EA originated.
Who do I contact if I have questions regarding financial
information for a project?
You should contact your Division of Accounting
District Contact. A list of contacts can be found
in the Contacts section of our site.
Where can I send correspondence?
Caltrans Division of Accounting
ATTN: Reimbursement Receivables, MS:33
P.O. Box 168043
Sacramento, CA 95816-8043
ATTN: Reimbursement Receivables, MS:33
P.O. Box 168043
Sacramento, CA 95816-8043
Where can I send my payments?
Caltrans
ATTN: Headquarters Cashier
P.O. Box 168019
Sacramento, CA 95816-8019
ATTN: Headquarters Cashier
P.O. Box 168019
Sacramento, CA 95816-8019
I pay my invoices by Electronic
Fund Transfer (EFT). What are the EFT due dates for the year?
Our site contains a Payment Date Schedule listing these dates.
Why did nothing happen when
I clicked on the contact person's email address?
If you clicked on the email address link and nothing
happened your browser has not been configured to send out email.
For instructions on setting these configurations
see your browser's Help section However it is suggested that you
contact your help desk, system administrator or
other IT/MIS personnel for help since the majority
of users of these pages will be government or
corporate network users.