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MAILING ADDRESS
Department of Transportation
Division of Mass Transportation, MS #39
P.O. Box 942874
Sacramento, CA 94274-0001
PHONE: (916) 654-8811
FAX: (916) 654-9366
TTY: 711
Procurement Management
Helen LouieBranch Chief
(916) 654-6990
Program Overview
As the direct recipient of Federal Transit Administration (FTA) funds, the DMT's Procurement Management is responsible for ensuring that all purchases using FTA grant funds must comply with federal statutes and regulations including, but not limited, to the following: 49 CFR Part 18 – Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments; 49 CFR Part 19 – Uniform Administrative Requirements for Grants and Agreements with Institutions of Higher Education, Hospitals, and Other Non-Profit Organizations; FTA Master Agreement; and FTA Circular 4420.1F – Third Party Contracting Guidance.
In addition to compliance oversight the procurement program provides public agencies and private non-profit organizations with the opportunity to purchase transit vehicles at the lowest possible price. Purchases through DMT are in full compliance with federal and State procurement requirements. State Vehicle Contracts are available for the purchase of ADA compliant low floor minivans, cutaway vehicles, and medium duty transit buses. Procurement staff contacts are available at the bottom of the webpage.
procurement requirements & supporting documents
- 1) Third Party Contract Cover Letter and Provisions
- 2) 5310 Procurement Process
- 3) Caltrans DMT Federal Vehicle Procurement Process
- 4) Independent Cost Estimate (ICE) Guidance
- 4B) Full Solicitation Sample ICE
- 5) FTA Required Contract Clauses Chart
- 6) Micro-Purchase Documentation Form and Procedures
- 7) Small Purchase Procedures
- 8) Caltrans Procurement Document Review and Procedures
- 9) Bid Selection/Contract Award
- 10) Caltrans Piggybacking Worksheet
- 11) Sole Source Justification
- 12) FTA Best Practices Procurement Manual
- 13) FTA Third Party Procurement FAQs
- 14) Narrowband Public Notice
- 15) Caltrans Bus Inspection Report
- 16) Procurement and Bus Related Regulations
transit vehicle purchasing
- State Vehicle Contract: A-Z Bus Sales - Medium Gas and CNG; Large CNG
- State Vehicle Contract: Creative Bus Sales - Small Gas, Diesel, and :P; Medium Diesel and LP; Large Gas and LP
- CalACT/MBTA Purchasing Cooperative
- Previous State Contract Vehicle Types & Standard Equipment
- Previous State Contract Vehicle Certifications and Forms
Procurement Staff Contacts
Send comments and suggestions via email to Branch Chief - Procurement Management