Upon acceptance into the Active Transportation Program (ATP), implementing agencies must submit Project Progress Reports, a Project Completion Report and a Final Delivery Report to Caltrans on the activities and progress made toward implementation of the project. An agency implementing a project in the Metropolitan Planning Organization (MPO) selected portion of the program must submit copies of reports to Caltrans AND the MPO to ensure projects are executed in a timely fashion and within the scope and budget identified when the decision was made to fund the project.

On April 28, 2017, the Governor signed Senate Bill (SB) 1 (Beall, Chapter 5, Statutes of 2017), known as the Road Repair and Accountability Act of 2017, and created new and augmented existing programs, including, but not limited to, the Active Transportation Program (ATP). On March 21, 2018, the SB1 Accountability and Transparency Guidelines were adopted. These guidelines now require quarterly Project Progress Reports, a Project Completion Report and a Final Delivery Report for ALL ATP projects through June 2019. Beginning in July 2019, reporting is required semi-annually.

The current round of ATP Project Progress Reports are due Friday, January 11, 2019 and will cover progress between October 1, 2018 and December 31, 2018. Please find your project's ATP ID and select it from the drop-down menu on the Project Progress Report in order to pre-populate some project information on the form. Emailed reports will not be accepted, if users have issues submitting the form via the 'submit' button - please send form to mary.hartegan@dot.ca.gov with the error message.

• Progress Report - (form instructions) Once a project has been adopted into the ATP Program, the Implementing Agency, unless otherwise specified, will submit quarterly updates to the Department. Progress reports will be required semi-annually beginning July 2019.
• Completion Report - Within six months of construction contract acceptance, the project becoming operable (open to the public) or non-infrastructure (NI) activities are complete, whichever comes sooner, implementing agencies are required to submit a Completion Report. Projects with NI components are required to submit the NI Project Details/Outcomes form.
• Final Delivery Report - Within 180 days of conclusion of all remaining project activities beyond the acceptance of the construction contract to reflect final project expenditures, any changes that occurred after submittal of the Completion Report and an updated evaluation of the benefits.

Quarterly Progress Reporting Rounds for ATP:

Due Date to Caltrans	Timeframe to Cover	Presented to Commission
September 5, 2018	March – August 2018	October 2018
October 16, 2018	July – September 2018	December 2018
January 11, 2019	October – December 2018	March 2019
April 18, 2019	January – March 2019	May 2019
August 22, 2019	April – June 2019	August 2019

Semi-Annual Reporting beginning July 2019 for ATP:

Due Date to Caltrans	Timeframe to Cover	Presented to Commission
TBD	July – December 2019	March 2020
TBD	January – June 2020	August 2020

http://catc.ca.gov/programs/sb1/implementation. All reporting provisions specified in the SB 1 Accountability and Transparency Guidelines apply to ATP projects, including the report content, submission timeline and consequences for noncompliance.

Questions and Contacts

For project reporting questions please contact Mary Hartegan at mary.hartegan@dot.ca.gov or (916) 653-6930.

 

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