Upon acceptance into the Active Transportation Program (ATP), implementing agencies must submit semi-annual reports to Caltrans on the activities and progress made toward implementation of the project and a final delivery report. An agency implementing a project in the Metropolitan Planning Organization (MPO) selected portion of the program must also submit copies of semi-annual reports to ensure projects are executed in a timely fashion and within the scope and budget identified when the decision was made to fund the project.

ATP Project Reporting Status will be updated and posted daily. Please contact Mary Hartegan with any questions.

Semi-Annual Progress Reporting

Initial Report Due: Progress reports are due May 15th and November 15th of each year, beginning with the fiscal year (FY) of the project’s initial phase. If a time extension was approved, the reporting requirement date remains unchanged.

Continuous Reporting: After the initial report, progress reports are required each May 15th and November 15th until the Final Delivery Report is received.

Reports due on November 15th cover allocations between April 16th and October 15th. If the allocation will occur after October 15th but before the end of the initial programmed FY - reports should indicate progress towards reaching allocation within the programmed year. Reports due on May 15th cover allocations between October 16th and April 15th. If the allocation will occur after April 15th but before the end of the initial programmed FY - reports should indicate progress towards reaching allocation within the programmed year.

Agencies are strongly encouraged to use the instructions when completing the progress report (LAPG Exhibit 22-S).

Final Delivery Reporting

Within one year of the project becoming operable, the implementing agency must submit the final delivery report. A project becomes operable when the construction contract is accepted or acquired equipment is received, or in the case of non-infrastructure activities, when the activities are complete.

Reporting Complete: Once Final Delivery Report is received and approved, reporting is complete.

Information from these reports will be included in a final delivery report to the Commission, along with a list of non-compliant agencies.

Agencies are strongly encouraged to use the instructions when completing the final project report (LAPG Exhibit 22-T).

QUESTIONS AND CONTACTS

For project reporting questions please contact Mary Hartegan at mary.hartegan@dot.ca.gov or (916) 653-6930.

Accessibility
To report any difficulty experienced in accessing Caltrans programs, services or activities or any discriminations covered under the Americans with Disabilities Act, Section 504 of Rehabilitation Act or the Fair Employment and Housing Act, please contact us at (866)810-6346 Voice; 711 TTY; (916)324-1999. Email: ada.compliance.office@dot.ca.gov.