California Department of Transportation


MAILING ADDRESS

State of California
Department of Transportation
Chief, Office of Active Transportation & Special Programs
Division of Local Assistance
P.O. Box 942874, MS-1
Sacramento, CA 94274-0001

FOR SERVICES THAT DON'T
DELIVER TO PO BOXES

State of California
Department of Transportation
Chief, Office of Active Transportation & Special Programs
Division of Local Assistance
1120 N Street, MS-1
Sacramento, CA 95814
 

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ATP Project Reporting

Upon acceptance into the Active Transportation Program (ATP), implementing agencies must submit Project Progress Reports, a Project Completion Report and a Final Delivery Report to Caltrans on the activities and progress made toward implementation of the project. An agency implementing a project in the Metropolitan Planning Organization (MPO) selected portion of the program must submit copies of reports to Caltrans AND the MPO to ensure projects are executed in a timely fashion and within the scope and budget identified when the decision was made to fund the project.

On April 28, 2017, the Governor signed Senate Bill (SB) 1 (Beall, Chapter 5, Statutes of 2017), known as the Road Repair and Accountability Act of 2017, and created new and augmented existing programs, including, but not limited to, the Active Transportation Program (ATP). On March 21, 2018, the SB1 Accountability and Transparency Guidelines were adopted. These guidelines now require quarterly Project Progress Reports, a Project Completion Report and a Final Delivery Report for ALL ATP projects through June 2019. Beginning in July 2019, reporting is required semi-annually.

NEW REPORTING PROCESS: CalSMART is an online reporting tool that has been in use for several months for the Local Streets and Roads (LSR) and State of Good Repair (SGR) programs. Caltrans has expanded the capacity of CalSMART to allow it to be used for quarterly progress reporting on other Senate Bill 1 programs, including the ATP. Users who already have an account need to login and request access to the “Other SB 1 Funded Programs” module.

NEW USERS: To register for an account, go to calsmart.dot.ca.gov and request access to the “Other SB 1 Funded Programs” module. You are encouraged to use the following resources:

  1. CalSMART Quick Start Guide
  2. CalSMART Q&A
  3. Tool Tips

REGISTERED USERS: Please use the following attachments and online flash training when completing your ATP progress report.
Note: These are specific to ATP and shouldn’t be used for other SB 1 programs:

  1. ATP Reporting Q&A
  2. CalSMART ATP Progress Reporting Instructions
  3. ATP CalSMART Online Flash Training

FOR COMPLETED PROJECTS:
*Completion Reports are due within six months of construction contract acceptance or the project becoming operable (open to the public), or all NI activities are complete.
*Final Delivery Reports are due within 180 days of the conclusion of all remaining project activities beyond the acceptance of the construction contract to reflect final project expenditures, any changes that occurred after submittal of the Completion Report and an updated evaluation of the benefits.

If your project meets these requirements, complete the Local Assistance Program Guidelines Exhibit 22-T along with the Exhibit 22-T Instructions. Exhibit 22-T doubles as the Completion and the Final Delivery Report. If your project has non-infrastructure components, the NI and Combo Project Details Sheet must be submitted with the Completion and Final Delivery Report. If your project is a PLAN, the PLAN Project Details Sheet must be submitted with the Completion and Final Delivery Report.

  1. When submitting the Completion Report, check the Completion Report box, complete form, save, and submit.
  2. When submitting your Final Delivery Report, uncheck the Completion Report box, check the Final Delivery Report box, make updates, save, and submit.

Quarterly Progress Reporting Rounds for ATP:

Due Date to Caltrans

Timeframe to Cover

Presented to Commission

September 5, 2018 March 1, 2018– August 31,2018 October 17-18 2018
October 8, 2018 July 1, 2018 – September 30, 2018 December 5-6 2018
January 11, 2019 October 1, 2018 – December 31, 2018 March 2019
April 15, 2019 January 1, 2019 – March 31, 2019 June 2019
July 12, 2019 April 1, 2019 – June 30, 2019 October 2019

Semi-Annual Reporting beginning July 2019 for ATP:

Due Date to Caltrans

Timeframe to Cover

Presented to Commission

January 15, 2020

July – December 2019

March 2020

August 15, 2020

January – June 2020

October 2020


http://catc.ca.gov/programs/sb1/implementation. All reporting provisions specified in the SB 1 Accountability and Transparency Guidelines apply to ATP projects, including the report content, submission timeline and consequences for noncompliance.


Questions and Contacts

For project reporting questions please contact Mary Hartegan at mary.hartegan@dot.ca.gov or (916) 653-6930.

 


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Last Updated: April 8, 2019



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