California Department of Transportation


MAILING ADDRESS

State of California
Department of Transportation
Chief, Office of Active Transportation & Special Programs
Division of Local Assistance
P.O. Box 942874, MS-1
Sacramento, CA 94274-0001

FOR SERVICES THAT DON'T
DELIVER TO PO BOXES

State of California
Department of Transportation
Chief, Office of Active Transportation & Special Programs
Division of Local Assistance
1120 N Street, MS-1
Sacramento, CA 95814
 

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ATP Project Reporting

Upon acceptance into the Active Transportation Program (ATP), implementing agencies must submit progress reports to Caltrans on the activities and progress made toward implementation of the project and a final delivery report. An agency implementing a project in the Metropolitan Planning Organization (MPO) selected portion of the program must submit copies of reports to Caltrans AND the MPO to ensure projects are executed in a timely fashion and within the scope and budget identified when the decision was made to fund the project.

On April 28, 2017, the Governor signed Senate Bill (SB) 1 (Beall, Chapter 5, Statutes of 2017), known as the Road Repair and Accountability Act of 2017, and created new and augmented existing programs, including, but not limited to, the Active Transportation Program (ATP). On March 21, 2018, the SB1 Accountability and Transparency Guidelines were adopted. These guidelines now require quarterly project progress reporting for ALL ATP projects through June 2019.

Deadline Extension: The October 8th deadline for ATP Progress Reporting has been extended until October 16th. If a report was submitted with the previously used form (that was removed from this page after the 9/5/18 deadline) for this October 2018 round of reports due, the report will be considered received on time. However, the report must be submitted on the new form by October 19th. The SB 1 Accountability and Transparency Guidelines require that a report is due to Caltrans to present to the Commission in December.

Find your project’s reporting status here.

  • Emailed reports will not be accepted.
  • If users are receiving error messages when attempting to submit, please see common errors below and if error continues contact cindy.huynh@dot.ca.gov or mary.hartegan@dot.ca.gov.
  • If you have contacted Cindy or Mary regarding an error, your report will not be considered late.
Common errors preventing successful submittals:
  1. Some users have a version of Adobe where it will require users to enter ‘0’ if there is no amount to enter. If the default ‘0’ is left, it is null and will not allow submittal. This applies to the PROJECT COSTS and PROJECT COUNTS section.
  2. Use the drop-down calendar list and do not type in dates.
  3. The form must be submitted from a desktop computer.
  4. Work with your internal IT regarding firewall issues.

The Progress Report and the Instructions have been updated for consistency with the SB1 Progress Report and to provide the following efficiencies:

  1. Reports are submitted directly to a database
  2. If users make changes to an already submitted report and re-submit, it will overwrite the previously submitted report
  3. Users will receive a confirmation email the form was successfully submitted
  4. The new form links to the same database as the ATP application with the same functionalities, and users should be familiar with the process already. For example, users should know the following:
    1. Form must be submitted from a desktop computer
    2. Work with your internal IT regarding any firewall issues and trusting the pdf document

The Final Delivery Report is under construction to be used as the Completion Report and Final Delivery Report (both required by the SB 1 Accountability and Transparency Guidelines). However, agencies may use the previous version of the Final Delivery Report in the meantime and email to atpfinalreporting@dot.ca.gov.

Quarterly Progress Reporting Rounds for ATP:


Due Date to Caltrans

Timeframe to Cover

Presented to Commission

September 5, 2018

March – August 2018

October 2018

October 16, 2018

July – September 2018

December 2018

January 17, 2019

October – December 2018

March 2019

April 18, 2019

January – March 2019

May 2019

August 22, 2019

April – June 2019

August 2019

Semi-Annual Reporting beginning July 2019 for ATP:



Due Date to Caltrans

Timeframe to Cover

Presented to Commission

TBD

July – December 2019

March 2020

TBD

January – June 2020

August 2020

http://catc.ca.gov/programs/sb1/implementation. All reporting provisions specified in the SB 1 Accountability and Transparency Guidelines apply to ATP projects, including the report content, submission timeline and consequences for noncompliance.

Questions and Contacts

For project reporting questions please contact Mary Hartegan at mary.hartegan@dot.ca.gov or (916) 653-6930.

 


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Last Updated: October 18, 2018

Accessibility
To report any difficulty experienced in accessing Caltrans programs, services or activities or any discriminations covered under the Americans with Disabilities Act, Section 504 of Rehabilitation Act or the Fair Employment and Housing Act, please contact us at (866)810-6346 Voice; 711 TTY; (916)324-1999. Email: ada.compliance.office@dot.ca.gov.