California Department of Transportation

 

 

 

Division of Local Assistance Office Bulletins (DLA-OBs)

 

Important Notice:  The Division of Local Assistance (DLA) Office Bulletins are created to disseminate the most recent policy and procedural changes.  The DLA Office Bulletins supersede specific DLA policy and/or procedural publications, including forms.  Please make sure to review the Office Bulletins prior to referencing the LAPM, LAPG and LPPs to see if any of the bulletins affect these publications.

Please read our DISCLAIMER.

 

Division of Local Assistance Office Bulletin -- Checklist 12/22/10
Division of Local Assistance Office Bulletin -- Announcement Memo 09/29/08
Division of Local Assistance Office Bulletin -- BLANK TEMPLATE (MS Word) Revised 03/22/08


DLA–OB Title

Attachments

Contact

Date Issued

Impacts

DLA-OB 14-05 - Risk-Based Invoicing Attachment A- Local Agency Invoice Review Checklist
Attachment B1-B4 Billing Summary
Attachment C Billing Summary Instructions
Peter Anderson 07/04/14 LAPM - Ch 5
DLA-OB 14-04 - Utility Clause Update-Buy America

Attachment 1- Ex. 14-G: Utility Agreement Clauses
Attachment 2- Ex. 14-I: Local Agency/Utility Owner Special Agreement

Linda W Tong 04/28/14 LAPM - Ch 14
DLA-OB 14-03 - Use of Toll Credits in Lieu of Non-Federal Share Match for Local Assistance Federal-Aid Highway Projects

Attachment 1- Caltrans Toll Credit Use Policy
Attachment 2- Toll Credit Use Example

Robert Nguyen 03/27/14 LAPM - Ch 3
DLA-OB 14-02 - ADA Requirements for Curb Ramps Rajalingam Valluvan 03/18/14 LAPM - Ch 9, 11
DLA-OB 14-01 - LAPM Chapter 6 - Environmental Procedures

Attachment 1- Exhibit 6E Categorical Exclusion Checklist
Attachment 2- Exhibit 6F Categorical Exemption/Categorical Exclusion Determination Form

Laura Walsh 02/12/14 LAPM - Ch 6
DLA-OB 13-09 - LAPG Chapter 23-Local Agency STIP Projects

Attachment - LAPG Chapter 23 - Local Agency STIP Projects

Jaime Espinoza 10/31/13 LAPG - Ch 23
DLA-OB 13-08-Final Invoicing When Funds Lapse

Attachment 1 - Cooperative Work Agreement (CWA) Timeline

Attachment 2 - Finance Letter Example

Daniel Burke 08/26/13 LAPM - Ch 5, 17
DLA-OB 13-07R-Safe Harbor Indirect Cost Rate for Consultant Contracts

Attachment 1R - SHR Consultant Certification of Eligibility: and Contract Costs and Finanacial Management System

Attachment 2R - SHR Questionnaire for Evaluating Consultant's Financial Management System

Mohammad Maljai 10/03/13 LAPM - Ch 10
DLA-OB 13-06 -Revised LAPM Chapter 12 Chapter 12  Plans, Specifications & Estimate Henry Wells 08-12-13 LAPM - Ch 10, 12, 15, 16
DLA-OB 13-05 -Transparency Act-DUNS Number Exhibit 3E - Request for Authorization to Proceed Data Sheet(s) Frank Cao 07-16-13 LAPM - Ch 3
DLA-OB 13-04 - Highway Safety Improvement Program Highway Safety Improvement Program Guidelines Ted Davini 04-29-13 LAPG - Ch 9 & 10

DLA-OB 13-03 - Construction Oversight Program

Construction Review Checklist

Tim Buchanan

04-24-13 LAPM - Ch 19

DLA-OB 13-02 - LAPM Chapter 6 - Environmental Procedures

Local Assistance Procedures Manual Chapter 6 - Environmental Procedures

Germaine Belanger

03-14-13 LAPM - Ch 6

DLA-OB 13-01 -Establishment of Pro Rata or Lump Sum

Attachment 1 - Sample Projects Pro Rata and Lump Sum Funding Scenarios

Attachment 2 - LAPM Exhibit 3-O (Finance Letter)

Attachment 3 - FHWA Letter Dated October 26, 2012 (Fed Reimbursement Rate)

Attachment 4 - FHWA Memorandum dated January 3, 2012 (Modifications when using Lump Sum)

Adam Ambrosini

01-31-13 LAPM - Ch 3, 5

DLA-OB 12-05 -Revised Form FHWA-1273 for Federal-aid Construction Contracts

Attachment 1 - LAPM Exhibit 12-E, Attachment B

Attachment 2 - Summary of Form FHWA-1273 Revisions (March 10, 1994 versus May 1, 2012)

Eugene Shy

07-31-12

Superseded by DLA-OB 13-06

DLA-OB 12-04 -Race Conscious Measures to include all DBEs

Director's Letter to Local Agency
Local Agency Commitment Letter (WORD, PDF)
Individual Forms in LAPM

Jessica Del Nero

06-29-12

LAPM - Ch 3, 9, 10, 12, 15, 17

DLA-OB 12-03R LAPM Chapter 10 Consultant Selection Chapter 10 Consultant Selection David Saia 11-30-12 (Revised) Superseded by LPP 13-01
DLA-OB 12-02 Highway Safety Improvement Program (HSIP) and High Risk Rural Roads Program (HR3)

HSIP and HR3 Program Guidelines

HSIP/HR3 Application Form

Instructions for HSIP/HR3 Application Form

Local Roadway Safety Manual for California Local Road Owners

Ted Davini 04-20-12

Superseded by OB-13-04

DLA-OB 12-01 Pavement Preventive Maintenance Pavement Management System Certification Peter Anderson 02-01-12

LAPM - Ch 11

LAPG - Ch 4

DLA-OB 11-14 State-Legislated Safe Routes to School (SR2S) Program

State-Legislated Safe Routes to School (SR2S) Program Guidelines Cycle 10

Application for State-Legislated Safe Routes to School (SR2S) Program Cycle 10 - Application Summary

Dawn Foster 12-19-11 LAPG - Ch 24
DLA-OB 11-13 Authorizing Local Federal Funds for Locally-Administered Projects on the State Highway System

Authorizing Local Federal Funds for Locally-Administered Projects on the State Highway Under an Environmental or Design Cooperative Agreement

Authorizing Local Federal Funds for Locally-Administered Projects on the State Highway Under a Right of Way Cooperative Agreement

Authorizing Local Federal Funds for Locally-Administered Projects on the State Highway Under Construction Cooperative Agreement

Patrick Louie 12-02-11 LAPM -Ch 2, 3, 4, 7, 12, 13, 15, 16, 19
DLA-OB 11-12 $150,000 Simplified Acquisition Threshold None Eugene Shy 12-02-11 Superseded by LPP 13-01
DLA-OB 11-11 Local Assistance Dispute Resolution Process Dispute Resolution Process Eugene Shy 11-16-11 Superseded by LPP 12-02
DLA-OB 11-10 Preliminary Environmental Screening Form for Non-Infrastructure Projects [PES(NI)]

PES(NI) Form

Instructions for Completing the PES(NI) Form

Undertakings Exempt From Further Review Memo Dated June 13, 2011

Non-Infrastructure Project Natural Environmental Study - No Effect Memo Dated November 8, 2011

 

Germaine Belanger 11-08-11 (Revised) Superseded by OB-13-02
DLA-OB 11-09 Right of Way Certification - Short Form (Exhibit 13-A)

Exhibit 13-A Short Form - Right of Way Certification for Local Assistance Project

Ray Zhang 6-24-11 Superseded by  LPP 13-02
DLA-OB 11-08 Authorization of Non-Infrastructure Federal-aid Projects

Exhibit 3-Q Request for Authorization to Proceed with Non-Infrastructure Project

Non-Infrastructure Project Work Plan (Sample)

Ray Zhang 6-24-11 Superseded by  LPP 12-01
DLA-OB 11-07-Capital Subvention Reimbursement Allocation Exhibit 3-H Request for Capital Subvention Reimbursement Allocation Adam Ambrosini 5-9-2011 LAPM - Ch 3
DLA-OB 11-06-Federal Safe Routes To School (SRTS) Program

Chapter 24 - Federal Safe Routes to School Program Guidelines

SRTS Program Applications (Cycle 3)

Dawn Foster 4/15/2011 LAPG - Ch 24
DLA-OB 11-05-Preliminary Engineering Phase Over 10 Years None Chris Jensen 3/24/11 LAPM - Ch 4
DLA-OB 11-04-Evaluating and Submitting Good Faith Efforts Evaluation of Good Faith Effort Henry Wells 3/15/2011 LAPM - Ch 9, 10, 15
DLA-OB 11-03-Federal-Aid Funds Inactive Obligation Management None

Chris Jensen

3/09/2011 Rescinded 4-9-13
DLA-OB 11-02-Local Assistance Highway Bridge Program High Cost Projects Programming Policy and Procedures

Exhibit A: Sample Funding Commitment Letter

Exhibit B: Sample Funding Sheet for use in Exhibit A

Eric Bost 02/24/11 LAPG - Ch 6
DLA-OB 11-01-Local Assistance Highway Bridge Program Project Prioritization Policy

None

Eric Bost 02/24/11 LAPG - Ch 6
DLA-OB 10-16 – Chapter 19 Project Oversight and Process Reviews

Chapter 19 - Project Oversight and Process Reviews

Eugene Shy 12/21/10 Superseded by LPP 11-01
DLA-OB 10-15 – Deletion of Exhibit 13-A "No Right of Way Certification"

None

Eugene Shy 11/18/10 Superseded by LPP 11-05
DLA-OB 10-14 – $1 Million Pre-award Audit Threshold

None

David Saia 11/15/10 Superseded by LPP 11-05
DLA-OB 10-13 – Interim Guidance on the Use of Project Labor Agreements

Executive Order 13502 of February 6, 2009

Eugene Shy 10/25/10 Superseded by LPP 11-05
DLA-OB 10-12 - Conflict of Interest Certification

Conflict of Interest Statement Certification

April Nitsos 09/23/10 Superseded by LPP 11-05
DLA-OB 10-11 - Highway Safety Improvement Program (HSIP)

HSIP Guidelines

Ted Davini 09/01/10 Superseded by  OB 12-02

DLA-OB 10-10 - High-Risk (Formerly “Major”) ITS Project Procedure Change

Revised Ch.13 of LAPG


Revised Exhibit 3-A of LAPM

Frank Cao


08/03/10

Superseded by  LPP 12-01

 

DLA-OB 10-09 - Use of Toll Credits

 

Updated Exhibits in Ch.3 of LAPM

Caltrans Toll Credit Policy

 

Rihui Zhang

07/22/10

Superseded by  LPP 12-01

DLA-OB 10-08 - HPP Program

High Priority Projects Program Guidelines

April Nitsos

05/28/10

Superseded by LPP 11-05

DLA-OB 10-07 - Discontinuance of Local Agency AADPL

Interim Exhibit 9-B:  Local Agency DBE Annual Submittal Form

Henry Wells

05/28/10

LAPM – Ch 3, 9, 12

DLA-OB 10-06 - Documenting and Transmitting Environmental Decisions

Revised Ch.6 of LAPM

Margaret.Buss

05/20/10

Superseded by LPP 11-05

DLA-OB 10-05 - State Legislated Safe Routes to School (SR2S) Program

Cycle_9_Guidelines

Cycle_9_Application

Dawn Foster

04/14/10

Superseded by DLA-OB 11-14

DLA-OB 10-04 - Highway for Life Program

HfL Application Template and Instructions

April Nitsos

04/07/10

Superseded by LPP 11-05

DLA-OB 10-03 Prevention of Consultant Selection Conflicts of Interest

Revisions to Chapter 10.8 of the LAPM

Exhibit 10-T "Panel Member Conflict of Interest and Confidentiality Statement"

Exhibit 10-U "Consultant in Management Position Conflict of Interest and Confidentiality Statement"

Eugene Shy
03/22/10
Superseded by LPP 11-05

DLA-OB 10-02 Local Assistance Highway Bridge Program Prioritization Policy

None
Eric Bost
01/21/10
Superseded by DLA-OB 11-01

DLA-OB 10-01 Highway Bridge Programming FTIP Procedures

None
01/21/10
LAPG – Ch 6, 7, 12

DLA-OB 09-06 - Use of ARRA Funding For Force Account Work

23CFR635.205(b)

Eugene Shy

08/31/09

Expired 09/30/10

DLA-OB 09-05 - Progress Invoice review

Invoice Review Checklist

Bid Summary/Cost to Date Form

Bill Sandoval

11/19/10 (Revised)

LAPM – Ch 5

DLA-OB 09-04 - Highway Safety Improvement Program (Expired 8/31/10)

HSIP Guidelines

HSIP Application

Randy Ronning

07/21/09

Superseded by  DLA-OB 10-11

DLA-OB 09-03 -
Using the Internet for Federal Wage Rates

Revisions to Chapter 12 of the LAPM

Eugene Shy

07/14/09

Superseded by LPP 11-05

DLA-OB 09-02-Independent Assurance Services for Local Agencies

 

None

 

Eugene Shy

03/05/09

Superseded by  LPP 12-01

DLA-OB 09-01-State-legislated Safe Routes to School (SR2S) Program (Expired 4/13/10)

State-legislated Safe Routes to School (SR2S) Program Guidelines 

State-legislated Safe Routes to School (SR2S) Program Application (8th Cycle)

Joyce Parks

01/15/09

Superseded by DLA-OB 10-05

DLA-OB 08-01-Office Bulletins

Approving Office Chiefs and Committee Chairs (Revised 10/05/12)
District Comments

David Saia

09/25/08

Expired

 

All Office Bulletins expire upon issuance of a Local Programs Procedure (LPP).

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