Public Records Act Request (PRA) Form
Online PRA Request Form
This form is used only for those requests for public records which are made pursuant to the California Public Records Act (Government Code sec. 6250 et seq.). Requests for personal information concerning employees, agents, or customers of the Department are subject to the Information Practices Act (Civil Code sec. 1798 et seq.) and should be submitted on Form ADM-3003 (Record Disclosure Request).
Use of this form by public individuals is voluntary. Public Records Act Requests may be submitted in person, by letter, email, fax or telephone. If such an alternate method has been used, this form should be completed by the person responding to the request and the original request must be attached.
Copies of records may be provided to the requester after reproduction costs have been paid. Instructions for determining cost and for making payment are at the bottom of the form.
NOTE: If you wish to print out your PRA request and submit it by mail, please use this fill-and-print version of Form ADM-3003 (Record Disclosure Request): Print and Mail PRA Request Form
Retention of Disclosure
The Department retains this form for at least seven (7) years after disclosure for which the accounting is made, or until the record is destroyed, whichever is shorter.
Definitions as Used on This Form
Disclose - means to disclose, release, transfer, disseminate, or otherwise communicate all or any part of any record orally, in writing, or by electronic or any other means to any person or entity.
Personal Information - means any information that is maintained by an agency that identifies or describes an individual.
Note: There are exemptions to disclosures in Public & Personal Records. If you are not sure, check with Legal.
Copy Cost and Collection
The requester should pay the appropriate fee, if any, to the Cashier's Unit. Records can be released upon proof of receipt of payment. Prices are subject to change without notice.
The Cashiers Counter for Caltrans Headquarters is located at:
A cashier is also available in each of the twelve districts.
|Description of Public Records||Cost Per Unit|
|Personal Records (any size paper)||$0.25 per page|
|8" x 14" or Smaller, 20# copies||$0.25 per page|
|Color Copies (any size paper)||$0.59 per page|
|11" x 17" Reduced Drawings (c size)||$0.25 per page|
|Computer Disk||$1.00 per disk|
|Audio/Video/Photo||cost of outside vendor + $7.00 shipping|
|Engineering (C-E Size)|
|20# Bond||$0.13 square foot|
|Vellum||$0.20 square foot|
|Bluelines||$0.13 square foot|
|Aperture Cards Copies||$0.63 each card|
|Copies made from Microfilm size: 11" x 17"||$2.50 per sheet|
|copies made from Microfilm size: 24" x 36"||$7.50 per sheet|
|Publications & Contractor's Payroll Records||special rates - check the guidelines|
Statewide Alerts and Other Information
PRA Request Links