California State Department of Transportation Project Development Workflow Tasks (PDWT)

TASK D422 (380.A)

Prepare Draft Contract Documents (Nonqualified Projects)

Narrative

For projects that are "not qualified", the Office of Office Engineer (OOE) is responsible for preparing the draft contract documents.

Initiator

• District Office Engineer

Sub-Tasks

• After the Division of Structure's PS&E has been combined with the district PS&E, transmit the combined PS&E submittal to the OOE.
• OOE prepares draft contract documents and sends to the district for review.

Task Duration

• 15 - 25 days

References

• Project Development Procedures Manual -- Chapter 14, Section 3, Article 4
• Plans, Specifications and Estimates Guide -- Section 1-2.02
• Task D420

TASK D423 (380.B)

Prepare Request for Funds

Narrative

An important step in preparing the final contract documents is to obtain funding. A draft Request for Funds must be prepared and then reviewed by the district. The Division of Budgets will submit the request to the CTC.

Initiator

• Project Engineer

Sub-Tasks

• Analyze the current Basic Engineering Estimating System estimate. Consider size of project, inflation, time of the year, etc.
• Prepare a draft Request for Funds. Attach appropriate estimates.
• Circulate the draft Request for Funds to affected district units.
• Resolve comments, revise the Request for Funds, and submit to the Deputy District Director for signature.
• Send the Request for Funds to the Division of Budgets.
• Attach copy to PS&E Submittal.

Task Duration

• 1 - 5 days

References

• Project Development Procedures Manual -- Section 3-50.30, Article 70
• Plans, Specifications and Estimates Guide -- Section 2-3.02S
• Tasks D408 and D420

TASK D424 (380.B)

Obtain CTC Funding Approval

Narrative

The Division of Budgets submits the Request for Funds to the CTC. The Request for Funds should be submitted to Headquarters about six weeks in advance of the CTC meeting scheduled for the funding vote.

Initiator

• Division of Budgets

Sub-Tasks

• Schedule a funding vote date with the CTC.
• Send the Request for Funds to the CTC.
• Notify the district of the CTC vote.

Task Duration

• 20 - 30 days

References

• Task D423

TASK D425 (380.C)

Obtain FHWA Approval of PS&E for Interstate System Projects

Narrative

PS&E Submittal and a FNM-76 for applicable projects on the Interstate System are sent to the FHWA for approval.

Initiator

• Project Engineer and District Office Engineer (DOE)

Sub-Tasks

• Furnish the DOE with a complete PS&E Submittal.
• DOE sends the PS&E Submittal to FHWA and requests the HQ Federal-Aid Section to send a FNM-76 to FHWA.
• The Office of Office Engineer sends a copy of the FHWA approval to the DOE.

Task Duration

• 10 - 15 days

References

• Plans, Specifications and Estimates Guide -- Section 3-9
• Task D253

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This web site last modified August 11, 1997.