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D. Project Initiation and Selection
1. How are Title VI considerations addressed through stakeholder involvement mechanisms?
2. Describe how minorities, women, elderly, disabled and low-income populations
were provided opportunities to be involved in project selection processes.
3. Describe the mechanisms you used to identify what populations (minorities, women,
elderly, disabled and low-income) were represented in the project selection processes.
4. Describe what project selection decisions if any, were affected by Title VI or
Environmental Justice issues?
5. Provide a summary of Title VI self-monitoring activities conducted, including findings,
recommendations, action items and status thereof.
6. What Title VI training was provided by your program?
7. What Title VI training was attended by your program personnel?
8. List any significant problem areas and corrective actions taken.
9. List major accomplishments made regarding Title VI since the last plan update. Include
instances where Title VI issues were identified and discrimination was prevented.
10. List goals/actions planned for the ensuing year.
E. Construction
1. How many projects were initiated in this reporting period?
2. Of these projects, how many had mitigation measures?
3. Identify how many mitigation measures had Title VI implications.
4. For each mitigation measure having Title VI implications, briefly describe what
was mitigated.
5. How many contract change orders had Title VI implications during this reporting
period? Briefly describe how the implications were resolved.
6. How many public meetings were held to keep communities informed of projects?
Were minorities, women, elderly, disabled and low-income populations represented
at these meetings?
7. Describe the mechanisms you used to identify what communities (minorities,
women, elderly, disabled and low-income) were represented at these meetings.
8. Describe the efforts made to invite minorities, women, elderly, disabled and
low-income communities to the meetings.
9. Provide a summary of Title VI self-monitoring activities conducted, including findings,
recommendations, action items and status thereof.
10. What Title VI training was provided by your program?
11. What Title VI training was attended by your program personnel?
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12. List any significant problem areas and corrective actions taken.
13. List major accomplishments made regarding Title VI since the last plan update. Include
instances where Title VI issues were identified and discrimination was prevented.
14. List goals/actions planned for the ensuing year.
F. Research
1. How many research projects are currently underway?
2. Summarize actions taken to encourage universities to use minority, female, disabled
and low-income students to participate on highway research projects.
3. Provide a summary of Title VI self-monitoring activities conducted, including findings,
recommendations, action items and status thereof.
4. What Title VI training was provided by your program?
5. What Title VI training was attended by your program personnel?
6. List any significant problem areas and corrective actions taken.
7. List major accomplishments made regarding Title VI since the last plan update. Include
instances where Title VI issues were identified and discrimination was prevented.
8. List goals/actions planned for the ensuing year.
Equal Opportunity
At a minimum, address the following questions in your response.
1. Provide a summary of Title VI self-monitoring activities conducted, including findings,
recommendations, action items and status thereof.
2. List goals/actions planned for the ensuing year.
Staffing Composition
Please provide the titles, ethnicity and gender of employees, by program, working within
the Department of Transportation. Were there any vacancies during the reporting period?
What efforts were made to increase the representation of minorities, women and the disabled
if they are under represented?
Training
1. What Title VI training was provided by your program?
2. What Title VI training was attended by your program personnel?
3. Were any civil rights complaints filed concerning training and educational opportunities?
If so, what corrective actions were taken? Provide a summary of concerns raised,
complaints filed, status, etc.
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Complaints
A. Planning
Were any civil rights complaints received as a result of the California Department of
Transportation’s (Department) planning process; e.g., public involvement activities, lack
of coordination with Indian tribal governments, contracting opportunities for planning
studies or corridor studies? If so, how many? Summarize each complaint and the status,
with actions proposed and taken.
B. Environmental
Any complaints received as a result of the Department’s choice of highway location
or the procedure used for arriving at the choice? If so, how many? Summarize each
complaint and the status, with actions proposed and taken.
C. Right of Way
Did your program receive any civil rights complaints in the following Right of Way
functional areas:
1. Appraisals
2. Negotiation
3. Relocation Assistance and Payments
4. Property Management
If so, how many? Summarize each complaint and the status, with actions proposed
and taken.
D. Construction
Has your program received any civil rights complaints involving competitive bidding
procedures? If so, was any corrective action needed, what corrective action did the
Department take? (Provide summary of any concerns raised by Disadvantaged Business
Enterprise firms concerning licensing, lack of subcontracting opportunities, etc.)
E. Research
Were any civil rights complaints received regarding non-utilization of minority universities
for research studies? If so, how many? Summarize each complaint and the status, with
actions proposed and taken.



DATA COLLECTION

As stated in the body of the guidelines, a condition of the Department’s Nondiscrimination
Agreement with the Federal Highway Administration Regional Administrator, Implementation
Procedures, Item 6, states: “Collect statistical data (race, color, national origin, sex,
age, and disability) of participation in and beneficiaries of the program and activities
conducted by the Recipient.”
Specific to Title VI, the White House, Office Management and Budget issued OMB Bulletin
No. 00-02, March 9, 2000. The subject is Guidance on Aggregation and Allocation of
Data on Race for Use in Civil Rights Monitoring and Enforcement. This bulletin establishes
guidance for agencies that collect or use aggregate data on race. It also establishes for
the allocation of multiple race response for use in civil rights monitoring and enforcement.
The bulletin refers to the “Provisional Guidance on the Implementation of the 1997
Standards for the Collection of Federal Data on Race and Ethnicity” document.
For a complete copy of the guidance document visit the website at:
http://www.whitehouse.gov/omb/bullentins/b00-02.html
The Provisional Guidance on the Implementation of the 1997 Standards for the Collection
of Federal Data on Race and Ethnicity, Chapter 4, Using Data on Race and Ethnicity
collected Under the 1997 Standards, A. Civil Rights enforcement and Monitoring, 4.
Enforcement of Title VI of the Civil Rights Act of 1964 states: “All agencies that enforce
regulations under Title VI of the Civil Rights Act of 1964, as amended, are obligated
to follow the guidance provided in this document and OMB Bulletin No. 00-02, which
addresses aggregating and allocating data on race for civil rights enforcement and
monitoring. The Title VI Coordination Regulations at 28 C.F. R. § 42.406, provide that
all agencies “shall in regard to each assisted program provide for the collection of data
and information from applicants for and recipients of Federal assistance sufficient
to permit effective enforcement of [T]itle IV.”
All agency Title VI regulations provide for the collection of such data. Agencies currently
follow the categories set forth in the Title VI Coordination Regulations, which “are in
conformity with the OMB Ad Hoc Committee on Race/Ethnic Categories’ recommendations.”
See 28 C.F.R. § 42.302(e). The section states, however, that to the extent that these
designations are modified by OMB, the regulation is to be interpreted to be consistent
with any such OMB modifications. See 28 C.F.R. § 42.402(e)(5). Accordingly, the categories
listed in the regulation are no longer in effect.
The 1997 revised standards, effective October 30, 1997, require all Federal agencies
with Title VI compliance and enforcement obligations to provide for the collection of
data by offering respondents the option of selecting one or more of the following
racial categories:

1. American Indian or Alaska Native
2. Asian
3. Black or African American
4. Native Hawaiian or other Pacific Islander
5. White
Pursuant to OMB Bulletin No. 00-02, agencies are instructed to tabulate data on race
using the five single race categories outlined above plus the following four multiple
race combinations most likely to occur:
1. American Indian or Alaska Native and White
2. Asian and White
3. Black or African American and White
4. American Indian or Alaska Native and Black or African American
Agencies are also advised to tabulate additional multiple race combinations that are
greater than one percent of the population at issue and include these combinations
as part of any tabulation.
Thus, all agency tabulations for data on race should reflect a minimum of ten categories:
the five single race categories, the four multiple race categories, and a balance category.
In surveys where there are additional multiple race combinations that are greater
than one percent of the population at issue, those categories should be included in
any final tabulation.
All agencies with Title VI enforcement responsibilities should also be aware that OMB
Bulletin No. 00-02 provides guidance for the allocation of multiple race responses for
use in civil rights monitoring and enforcement. Pursuant to that guidance, the following
rules apply:
• Responses in the five single race categories will not be allocated.
• Responses that combine one minority race and white are allocated to
the minority race.
• Responses that include two or more minority races are allocated as follows:
• If the enforcement action is in response to a complaint, a multiple race
response will be allocated to the race that the complainant alleges the
discrimination was based on.
• If the enforcement action requires assessing disparate impact or discriminatory
patterns, analyze the patterns based on alternative allocations to each of
the minority groups.

Under the 1997 standards, “Hispanic or Latino” is an ethnic category, not a racial category.
Where agencies collect data on race and ethnicity separately, ethnicity must be collected
first. In such cases, provisions shall be made to report the number of respondents in
each racial category who are “Hispanic or Latino” and who are “Not Hispanic or Latino.”
All agencies must modify all new and revised record keeping or reporting forms that
include racial and/or ethnic information to conform to the 1997 standards. All existing
record keeping or reporting requirements must be consistent with these standards at
the time they are submitted for extension, but not later than January 1, 2003. Agencies
should note that OMB is the final arbiter of all modifications to racial and ethnic
categories used in Federal data collection instruments.


Executive Order No. 12250 gives the Attorney General authority to ensure the consistent
and effective enforcement of Title VI and other nondiscrimination statutes that apply
to recipients of Federal financial assistance. That authority has been delegated to
the Civil Rights Division in the Department of Justice. The Division, through the
Coordination and Review Section, will ensure that all agencies are aware of the 1997
standards and are taking appropriate steps to implement the OMB guidance. The
Division’s Coordination and Review Section will be available to Federal agencies to
assist them in this endeavor.”
All programs are strongly encouraged to obtain a complete copy of the Provisional
Guidance on the Implementation of the 1997 Standards for the Collection of Federal
Data on race and Ethnicity document.


http://www.whitehouse.gov/omb/inforeg/r&e_guidance2000update.pdf


The Department’s, Statewide Planning Program, has implemented the use of a data
collection card during the California Transportation Plan public participation workshops
statewide. The card has been translated to Spanish at a 5th grade literacy level. The
card and a writing utensil is provided at the beginning of each workshop and is included
on the agenda ensuring time to bring attention to the card, time to complete the card,
and time to gather the card from participants before the next agenda item is addressed.
A copy of the card in English and Spanish also follows.
This section will be updated as information on data collection is received.


For individuals with Limited English Proficiency and sensory disabilities, this information is available in various languages, Braille, large print, on audio-cassette, or computer disk. To obtain a copy in one of these alternate formats, please call or write to the California Department of Transportation, Office of Business & Economic Opportunity - MS #79, 1823 14th Street, Sacramento, CA 95814, (916) 324-1700, toll free 1-866-810-6346, FAX (916) 324-1949.