Conference Meeting/Registration Fees

Conference Meeting/Registration Fees paid with Personal Funds:

Employees can pay registration fees directly to a vendor and get reimbursed through a TEC as long as the fees are pre-approved and the appropriate documentation is submitted. Submit the following to the Division of Accounting, Office of Accounts Payable:

1. Travel Expense Claim (TEC)
2. Detailed Registration Fee information along with receipt showing amount paid
3. DO-0002 Form "Request to Attend a Non-State Sponsored Conference "

Note:

If you are attending a State sponsored conference, the DO-0002 is not needed.
If attending a conference out-of-state, submit the FA 257, Request to Travel Out-of-State, rather than the DO-0002.
If requesting an advance for a training function, refer to http://admin.dot.ca.gov/tr/reg/reg_info_lms.shtml

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This page last updated: 20 July, 2010 1:14 PM