State Vehicle Use

References: DPA 599.800 through 599.808, SAM 0750-0755, 3687.1, 3590.2, 4100, 4102, 4105, 4109, and 8572.4, and Government Code Section 19993.1 through 19993.6

Introduction

The Department of General Service's Office of Fleet Administration (OFA) is responsible for the establishment, implementation, and maintenance of policies and procedures governing state-owned vehicles. The Department of General Services (DGS) has published the OFA State Fleet Handbook, the Glove Box Directory of Approved Auto Repair Facilities, and Using Your State of California Voyager Card to inform users of the policies and procedures to follow when using state vehicles. It is the employee's responsibility to familiarize him or herself with these documents prior to using a DGS state vehicle.

When travel requires the assignment of a state vehicle, the employee will make arrangements with a state garage operated by DGS. DGS maintains five garages throughout the state.

Vehicles are available for use on a short-term or long-term basis. Vehicles can be obtained at state garages with a Department of General Services Charge Card and a valid driver's license. DGS Charge Cards are available through a coordinator in each division and/or district cashiering office.

Specially equipped vehicles for persons with disabilities are available at the Sacramento and Los Angeles State Garages. For more specific information regarding the availability of specially equipped vehicles, contact the appropriate garage.

To access the DGS Office of Fleet Administration on-line reservation system, click here. The system allows sedans to be reserved. For other vehicle types, contact the reservation center at the desired location.

State Garages

State garage locations are listed below:

City	Address	Phone Number	Hours M-F
Fresno	1025 P Street	(559) 445-5527	7 a.m. - 5 p.m.
Los Angeles	1645 North Main Street	(323) 224-0905	7 a.m. - 5 p.m.
Oakland	401 27th Street	(510) 286-0901	7 a.m. - 5 p.m.
Sacramento	1416 10th Street	(916) 653-8068	7 a.m. - 7 p.m.
San Diego	5878 Autoport Mall	(858) 642-5741	7 a.m. - 5 p.m.

Pick Up and Return of a State Vehicle

A DGS vehicle should be picked up from or returned to the state garage during regular garage hours (Monday through Friday, 7:00 a.m. to 5:00 p.m.). Vehicles rented from the Sacramento Garage may be picked up or returned Monday through Friday, 6:00 a.m. to 7:00 p.m. For additional information about alternative fueling locations, the Division of Equipment has an informative webpage.

Home Storage Permits for State Vehicles

A home storage permit is required when a state vehicle is stored overnight at an employee's home or in the immediate vicinity for more than 72 nights in a 12-month period or more than 36 nights over any three-month period. The responsibility for managing home storage permits has been delegated to the Equipment Service Center.

A home storage permit does not exempt the employee from reporting the personal use of a state vehicle.

Reporting Personal Use of a State Vehicle

When a state vehicle is driven directly to and/or from an employee's personal residence, Internal Revenue Service (IRS) regulations define this as a personal commute. The IRS further defines the personal commute as a benefit to the employee that is subject to taxation.

For information regarding tax withholding and reporting requirements for personal use of a state vehicle, click here

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This page last updated: 13 February, 2012 10:55 AM