O f f i c e of A c c o u n t s R E C E I V A B l e s, S Y S t E M S A n d A D M I N I S T R A T I O N

Reimbursements Unit

Frequently Used Terminology

The following abbreviations and terminology were compiled by project management as being helpful in reading and understanding the TRAMS reports.

No.	TRAMS	Description	Comment
1	AOBJ	Agency Object Code	This code allows Caltrans to further classify expenditures within statewide structure. In TRAMS, agency object will automatically look-up category, object, and object detail. For Proj Mgmt, this is the three digit number Work Breakdown Structure Level 5 task id.
2	C	Component	Further defines the Elements of a Program. For example, 20.xx.201 is State Highway Operation and Protection Program, 20.xx.203 is Toll Bridge Program.
3	CONT	Contributor ID	If Fund Source is Reimbursement, this field identifies the external entity that is contributing resources.
4	E	Element	Used to define major areas within a Program. For example, 20.10 is Capital Support, 20.20 is Capital Projects.
5	EA	Expenditure Authorization	The expenditure authorization code defines the work; establishes the estimated cost; and designates the source of funds for financing the work. Often referred to as EA.
6	FAE	Federal Aid Eligibility	This code indicates whether the expenditure is federally eligible or not. It also indicates labor vs. operating expense (OE) as follows 1=Labor, eligible. 2=Labor, not eligible. 6=OE, eligible. 7=OE, not eligible. 8=Unknown.
7	MO	Fiscal Month	The Fiscal Month in which the transaction posted to TRAMS.
8	F	Fund	Fund Code is the account entity. The fund code identifies the source of the money used to finance activities conducted by or with the approval of the state.
9	FS	Fund Source	The type of resource used to finance a specific activity. For example, T=Transportation, F=Federal, R=Reimbursement
10	FFY	Funding Fiscal Year	The fiscal year in which appropriated funds become available.
11	MSA	MSA	Management Systems Activity Code. This is an optional field used differently by each function that uses it.
12	OD	Object Detail	The level of the object of expense reported on financial statements and to the SCO. Indicates types of goods or services that are purchased/consumed. Each agency object code rolls up to an object detail code.
13	P	Program	A composite of activities to meet a public need. Identifies the major activities performed by Caltans. For example, 10 = Aeronautics, 20=Highways, 30=Division of Mass Transportation, 40=Planning, 50=Administration, 60=Equipment, etc.
14	SD	Source District	Generally, the district funding the expenditure.
15	SU	Source Unit	Generally, the source unit (AKA Cost Center) funding the expenditure.
16	SDCD	Special Designation Code	This field is used when it is necessary to include special information with an expenditure authorization for identification or cost reporting purposes. The first position is used for the ""prefix code"" which identifies the type of entry which follows.
17	SRA	Statutory Reporting Account	This is used to identify funding sources when there are multiple funding sources for one appropriation.
18	SJ	Subjob	A code that subdivides the Expenditure Authorization code further. For example, each toll bridge will have a unique Subjob_Code under the same EA. Not every EA has a subjob.
19	T	Task	Further refinement of the Component Code. For example, 20.xx.201.010 is Safety Improvements, 20.xx.201.110 is Bridge Rehabilitation.
20	DLRS	Dollars	The dollar amount of the transaction.
21	M_HOURS	Hours	The number of labor hours. Used with labor transactions only.
22	TYR	Transaction Year	The Fiscal Year the transaction was posted to TRAMS.