California Department of Transportation
 
Page Title: Division of Accounting with various images

Clark Paulsen, Division Chief

O f f i c e    of    R E C E I V A B L E S ,    S Y S T E M S    &    A D M I N I S T R A T I O N ,    D i v i s i o n    o f    A c c o u n t i n g

Reimbursements Unit


Frequently Used Terminology

The following abbreviations and terminology were compiled by project management as being helpful in reading and understanding the TRAMS reports.

No. TRAMS Description Comment
1 AOBJ Agency Object Code This code allows Caltrans to further classify expenditures within statewide structure. In TRAMS, agency object will automatically look-up category, object, and object detail. For Proj Mgmt, this is the three digit number Work Breakdown Structure Level 5 task id.
2 C Component Further defines the Elements of a Program. For example, 20.xx.201 is State Highway Operation and Protection Program, 20.xx.203 is Toll Bridge Program.
3 CONT Contributor ID If Fund Source is Reimbursement, this field identifies the external entity that is contributing resources.
4 E Element Used to define major areas within a Program. For example, 20.10 is Capital Support, 20.20 is Capital Projects.
5

EA

Expenditure Authorization The expenditure authorization code defines the work; establishes the estimated cost; and designates the source of funds for financing the work. Often referred to as EA.
6 FAE Federal Aid Eligibility This code indicates whether the expenditure is federally eligible or not. It also indicates labor vs. operating expense (OE) as follows 1=Labor, eligible. 2=Labor, not eligible. 6=OE, eligible. 7=OE, not eligible. 8=Unknown.
7 MO Fiscal Month The Fiscal Month in which the transaction posted to TRAMS.
8  F Fund Fund Code is the account entity. The fund code identifies the source of the money used to finance activities conducted by or with the approval of the state.
9  FS Fund Source The type of resource used to finance a specific activity. For example, T=Transportation, F=Federal, R=Reimbursement
10  FFY Funding Fiscal Year The fiscal year in which appropriated funds become available.
11 MSA MSA Management Systems Activity Code. This is an optional field used differently by each function that uses it.
12 OD Object Detail The level of the object of expense reported on financial statements and to the SCO. Indicates types of goods or services that are purchased/consumed. Each agency object code rolls up to an object detail code.
13 P Program A composite of activities to meet a public need. Identifies the major activities performed by Caltans. For example, 10 = Aeronautics, 20=Highways, 30=Division of Mass Transportation, 40=Planning, 50=Administration, 60=Equipment, etc.
14 SD Source District Generally, the district funding the expenditure.
15 SU Source Unit Generally, the source unit (AKA Cost Center) funding the expenditure.
16 SDCD Special Designation Code This field is used when it is necessary to include special information with an expenditure authorization for identification or cost reporting purposes. The first position is used for the ""prefix code"" which identifies the type of entry which follows.
17 SRA Statutory Reporting Account This is used to identify funding sources when there are multiple funding sources for one appropriation.
18 SJ Subjob A code that subdivides the Expenditure Authorization code further. For example, each toll bridge will have a unique Subjob_Code under the same EA. Not every EA has a subjob.
19 T Task Further refinement of the Component Code. For example, 20.xx.201.010 is Safety Improvements, 20.xx.201.110 is Bridge Rehabilitation.
20 DLRS Dollars The dollar amount of the transaction.
21 M_HOURS Hours The number of labor hours. Used with labor transactions only.
22 TYR Transaction Year The Fiscal Year the transaction was posted to TRAMS.