California Department of Transportation

Consultant Selection and Procurement


Caltrans Division of Local Assistance provides guidance to local agencies on consultant selection and procurement process related to Federal aid highway projects. Consultant services contracts funded in whole, or in part, with Federal aid highway program funds shall be procured in accordance with federal requirements of Uniform Administrative Requirements, Cost principles, and Audit Requirements for Federal Awards in 2 CFR Part 200. In addition, consultant contract for engineering and design, also known as Architectural and Engineering or A&E, must also comply with the requirements established in 23 USC Part 112, 40 USC Section 1101-1104 (Brooks Act), and 23 CFR Part 172.

A&E services are defined as “program management, construction management, feasibility studies (includes environmental studies and analysis), preliminary engineering, design, engineering, surveying, mapping or architectural related services”.


Forms and Templates:

Consultant Contract Audit and Review Process:

Independent Cost Estimate Samples:

Other Resources:


a. Procurement A&E Contracts
       i. Module 1: Introduction and Procurement Planning (1 hour 32 minutes), Slide in PDF
      ii. Module 2: Solicitation Documents and Advertisement (1 hour 34 minutes), Slide in PDF
      iii. Module 3: Evaluation and Selection of Consultant (27 minutes), Slide in PDF
      iv. Module 4: Contract Cost Negotiations (1 hour 25 minutes), Slide in PDF
      v. Module 5: Contract Execution and Other Considerations ( 52 minutes), Slide in PDF

b. Selected Shorts Video Series (webcast):
    Video 1 Limited Proposals Received (MP4) (78 sec), PDQA AE Video Shorts 1 Reference Material
    Video 2 Contract Prior to Authorization (MP4) (74 sec), PDQA AE Video Shorts 2 Reference Material
    Video 3 Local Preference vs Local Presence (MP4) (102 sec.), AE Video Shorts 3 Reference Material
    Video 4 Consultant in a Management Support Role (MP4) (107 sec.)
    Video 5 Cost Analysis(MP4)(110 sec)
    Video 6 Small Purchase Procedure(MP4)(120 sec)

c. A&E Exhibit 10-C Training, 2 Hour Intensive
       i.   A&E 10-C Webinar Recording from 10/24/17
      ii.   A&E 10-C Webinar PDF of Presentation
      iii.   A&E 10-C Webinar Question and Answers from 10/24/17
      iv.   Exhibit 10-C A&E Consultant Contract Reviewers Checklist & Instructions
      v.    Office Bulletin 17-02 A&E Consultant Contract Review
      vi.   A&E Resources

d. A&E On-Call Contracts Video SeriesNEW
    Video 1 On-Call Contracts in General (MP4) (20 min 52 second)
    Video 2 DBE Goal Setting (MP4) (20 minutes)
    Video 3 Cost Analysis (MP4) (11 min 22 seconds)
    Video 4 Simplified Acquisition Procedure (MP4) (14 min 22 seconds)



 If you have any questions regarding Consultant Selection and Procurement, please contact your District Local Assistance Engineer.

Last Updated: November 27, 2018

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