Project Development Procedures Manual

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Project Development Procedures Manual

What is the Project Development Procedures Manual?

The Project Development Procedure Manual (PDPM) provides the framework of policies and procedures for developing State highway improvement projects.

When a chapter or appendix receives a comprehensive update, the date will be updated on all pages within the chapter or appendix to coincide with the date of the manual change transmittal. The locations of revisions are denoted by a vertical line within the outside margin of the manual.

New labels are added to the table of contents to indicate that the manual change has occurred in the last six months and a general description of the comprehensive update is included in the Manual Change section.

For other updates that are not comprehensive, the date is not changed within the chapter or appendix and usually there is no manual change transmittal, but a letter is appended to the existing date and the locations of revisions are denoted by a vertical line within the outside margin of the manual. The letter codes are:

A – Addendum    A minor error was discovered after publishing and text was added or corrected
L – Link       At least one hyperlink was updated
M – Modification    A minor change was made to keep the manual internally consistent

Printed copies of the Project Development Procedures Manual are not available. The most current version of the manual is available on this web page. The manual is continually and incrementally updated to reflect changes in policy and procedures. The current version date for each chapter and appendix is shown in the right column of the table of contents on this web page.

The entire manual can be printed from the PDPM-Chapters.pdf Warning:  Large file, may take some time to download. and PDPM-Appendices.pdf Warning:  Large file, may take some time to download. electronic files. However, it is the responsibility of the manual holder to check this web page for the most up-to-date version of individual chapters and appendices of the manual.

Individual chapters can be downloaded directly from this web page.

Changes can be proposed by submitting a Project Development Procedures Manual Revision Request form to the PDPM editor:

Project Development Procedures Manual Table of Contents
Description PDF Version PDF Date
PDPM Front Cover PDPM-Front-Cover  
PDPM Back Cover PDPM-Back-Cover  
Foreword PDPM-Foreword 01/09/09
PDPM Revision Request PDPM-Revision-Request 10/04/17
Table of Contents PDPM-Table-of-Contents 05/01/19
Part 1 - General Information (Chapters 1 through 7) Part-1
Introduction Chapter 1 07/01/99L
Roles and Responsibilities Chapter 2 02/12/16A
Involvement of Caltrans Functional Units Chapter 3 12/18/15A
Programming Chapter 4 07/01/99L
Project Cost, Scope, and Schedule Changes Chapter 6 12/15/07L
Uniform File System Chapter 7 12/15/07A
Part 2 - The Project Development Process (Chapters 8 through 15) Part-2
Overview of Project Development Chapter 8 12/12/16A
Project Initiation Chapter 9 09/28/18
Formal Project Studies Chapter 10 03/20/14A
Public Hearing Chapter 11 12/17/08L
Project Approvals and Changes to Approved Projects Chapter 12 09/28/18A
Project Related Permits, Licenses, Agreements, Certifications, and Approvals Chapter 13 09/23/16A
Preparation of Project Plans Chapter 14 06/21/13A
Final Project Development Procedures Chapter 15 03/04/10A
Part 3 - Specific Project Development Procedures (Chapters 16 through 32) Part-3
Cooperative Agreements Chapter 16 07/09/14L
Encroachments and Utilities Chapter 17 12/13/16L
Environmental Contamination Chapter 18 02/28/06A
Value Analysis Chapter 19 06/14/13L
Project Development Cost Estimates Chapter 20 10/09/14L
Design Standard Decisions Chapter 21 07/02/18A
Community Involvement Chapter 22 07/01/99A
Route Adoptions Chapter 23 07/01/99L
Freeway Agreements Chapter 24 01/22/16A
Relinquishments Chapter 25 02/13/18A
Disposal of Rights-of-Way for Public or Private Road Connections Chapter 26 02/12/16
Access Control Modification Chapter 27 09/20/16A
Resolutions of Necessity Chapter 28 12/15/07M
Landscape Architecture Chapter 29 05/24/18A
Highway Traffic Noise Abatement Chapter 30 06/18/09L
Nonmotorized Transportation Facilities Chapter 31 10/31/14
Lands and Buildings Facilities Chapter 32 09/02/08L
Appendices (A-Z) Preparation Guidelines for Project Development Initiation and Approval Reports (There are instances where the template topics may not match the appendix; the templates relfect the current practice and take precedence over the appendix) ApdxAZ
Description PDF version Template Appendix
Version Date
Appendices A-Q Preface pdpmpre1 NA 07/01/99
Project Study Report-Project Report Appendix A PSR-PR 09/28/18
Facility Project Study Report (Lands and Buildings)
See SHOPP Project Initiation Report (PIR) Guidance
Project Report (New Highway Planting or Roadside Rehabilitation) Appendix D PR 01/10/14M
Project Study Report Data Sheet (New Highway Planting) And Project Study Report Data Sheet (Highway Planting Restoration)
See SHOPP Project Initiation Report (PIR) Guidance
Appendix E *See note 1 below DELETED
Project Scope Summary Report (Roadway Rehabilitation)
See SHOPP Project Initiation Report (PIR) Guidance

Capital Preventive Maintenance Project Report

See SHOPP Project Initiation Report (PIR) Guidance

Permit Engineering Evaluation Report Appendix I PEER 07/09/07A
Project Report Appendix K PR 09/23/16M
Project Study Report Appendix L PSR
Design Scoping Index
Project Report (Safety Roadside Rest Area) Appendix M *See note 1 below 01/18/05M
Project Scope Summary Report (Structure Rehabilitation)
See SHOPP Project Initiation Report (PIR) Guidance
Project Report (Roadside Safety Improvements) Appendix Q PR 01/10/14M
Small Capital Value Projects Project Initiation Document
See SHOPP Project Initiation Report (PIR) Guidance
Project Study Report-Project Development Support Project Initiation Document Appendix S PSR - PDS STIP
PSR - PDS Estimate
Bridge Maintenance Project Scope Summary Report
See SHOPP Project Initiation Report (PIR) Guidance
Project Study Report (Safety Roadside Rest Area)
See SHOPP Project Initiation Report (PIR) Guidance
Appendix X *See note 1 below DELETED
Relinquishment Approval Report Appendix Z Relinquishment Approval Report 02/13/18
Appendices (BB-QQ) Project Development Forms and Letters plus Policy and Procedures Documents ApdxBBQQ
Design Standard Decision Documentation Appendix BB Design Standard Decision Document (DOCX) 07/02/18A
Preparation Guidelines for Freeway Agreement Appendix CC Freeway Agreement 01/22/16A
Hazardous Waste Appendix DD apdx-dd.doc 07/01/99
Highway Planting “One Liner” and Design Intent Statement (DIS) Appendix EE apdx-ee.doc 01/18/05
Project Data Checklists Appendix GG apdx-gg.docx 09/02/08M
Public Involvement Appendix HH apdx-hh.doc 03/14/07
Rescissions Appendix II apdx-ii.doc 07/01/99
Preparation Guidelines for Resolution of Necessity Appendix JJ apdxjj.docx 12/15/07M
Utility Policy Certification and Utility Matrix Appendix LL Utility Policy Certification
Utility Matrix
Preparation Guidelines for Survey File Appendix QQ Additional Instructions
Datum Listing
Proj Ref List 8x14
Project Ref List

* Note (1): The current report template can be obtained from the appropriate Landscape Architecture Program District Coordinator.

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